Home Search

Bylaws
Awards Judges Board Bylaws In The News Award Presenter Feedback Join Links Sponsor

 

Bylaws of the
Washington Area Theater Community Honors
(WATCH)

Updated as of 01/02/12
Changes listed in Appendix C

  1. Overview
    1. Name of organization – the name of the corporation shall be the Washington Area Theater Community Honors (WATCH), hereinafter referred to as "WATCH".
    2. Mission statement – WATCH is an organization founded for the adjudication and presentation of annual awards recognizing artistic and technical excellence in community theater throughout the metropolitan Washington, D.C. area, and that these honors will:

      Foster and encourage the growth of community theater;
      Promote and enhance the image of community theater; and
      Educate and inform the general public about the theatrical opportunities provided by the member theaters.
       
    3. Corporate structure – WATCH shall be governed by a board of directors composed of a representative from each member theater (see section III.A.). Day to day operations shall be handled by the officers and coordinators as approved by the board of directors (see section III.A.).
    4. Finances – WATCH shall operate under a fiscal year from January 1 to December 31. All bank accounts shall be under the name Washington Area Theater Community Honors (WATCH). Signatory power shall rest with the treasurer and chair of the board of directors.
    5. Non-profit status – WATCH shall operate as a not-for-profit entity. Costs of running the corporation and administering the awards process shall be covered by the membership dues. The awards ceremony shall be covered by membership dues, admission receipts, individual donations and/or corporate sponsorships/grants.
  2. Membership
    1. Initial Admission to WATCH – any theater that meets the WATCH initial admission eligibility criteria (Section II, Paragraph B) may petition for membership.
      1. The board shall review and table all petitions and associated waiver requests at the “summer” quarterly board meeting. Tabled petitions and associated waiver requests will be voted by the board at the “autumn” quarterly board meeting.
        1. Petitions submitted without eligibility waiver requests require only a simple majority vote of the meeting quorum.
          1. In the event a petition without waiver requests does not receive acceptance, the chair shall provide the petitioner with specific eligibility requirement(s) cited by board members as reason(s) for denial.
        2. Petitions with requests for eligibility waivers require a two-thirds (2/3) majority of the entire board for acceptance.
          1. If attendance at the board meeting does not provide for a ruling, the board officers are authorized to solicit votes from theater representatives not in attendance before or after the meeting.
          2. If a company requires multiple waivers, each waiver will be voted on separately so that a clear reason may be presented to the petitioner if membership is denied.
      2. Accepted petitioning theaters shall have voting rights on all matters that are related to the future of WATCH and adjudication sessions in which they will participate.
    2. Initial Admission Eligibility Criteria —Petitioning member theaters must:
      1. Produce an announced season of at least three full length main stage productions each year.
        1. Reviews and compilations of one-acts shall only be eligible for adjudication if they are commercially available (licensed) and traditionally presented in that format.
        2. “Radio Plays” and “Staged Readings” are not eligible for adjudication. However, radio plays, staged readings, original reviews or one-act compilations may be used to meet the WATCH membership criteria if they are presented as part of a theater’s regular main stage season.
        3. Productions must be scheduled for a minimum of six performances.
        4. “Main Stage” productions are defined as the announced season being marketed to patrons as a single “season” and/or “subscription” by the theatre company.
          1. “Main Stage” productions may be performed at multiple venues by the member theater as long as the productions are marketed, advertised and sold as a season (or subscription package) by the member theater.
          2. Subsidiary productions and/or producing companies that are marketed and produced as a separate entity and/or season are not eligible for adjudication nor will they be considered in meeting eligibility criteria.
        5. REQUEST FOR WAIVER: A petitioning group with a history of producing less than three shows per year may request a waiver to this requirement on their petition.
      2. Be volunteer in nature and mission, excluding dinner theaters and children’s theaters. Any payment, honoraria or other financial distributions to on-stage performers (excluding orchestra) constitutes a breach of this tenet.
        1. “Children’s Theater” is defined as any companies or theatrical productions that are either produced primarily for and/or by children or students (under age 18).
        2. REQUEST FOR WAIVER: No waivers are available for this criterion.
      3. Perform within the established WATCH boundaries of the greater metropolitan Washington area (District of Columbia; Maryland counties of Prince Georges and Montgomery; Virginia counties of Fairfax and Arlington and all encompassed cities).
        1. REQUEST FOR WAIVER: A petitioning group with a performance facility in a county that does not touch or fall within the Washington, D.C. Capitol Beltway (I-95/I-495) may request a waiver to this requirement on their petition.
      4. Meet the previous criteria for two complete and consecutive seasons prior to petition.
        1. REQUEST FOR WAIVER: No waivers are available for this criterion.
      5. Petitions must be received before June 30 to be considered for membership and participation in the next adjudication session.
        1. The board may vote to accept petitions submitted after June 30 but before the “summer” quarterly board meeting.
        2. Petitions submitted after the “summer” quarterly meeting will not be considered for the upcoming adjudication session.
      6. A representative from the petitioning company must attend at least one quarterly board meeting before a petition will be granted.
        1. REQUEST FOR WAIVER: No waivers are available for this criterion.
      7. In order to participate in the upcoming judging session (starting January 1) each petitioning member theater must submit its expected production schedule for the next calendar year, required contact information on their adjudicators and dues by November 1.
        1. REQUEST FOR WAIVER: No waivers are available for this criterion.
        2. Failure to meet this deadline constitutes grounds for revocation and/or delay of membership.
    3. Maintaining Eligibility and Good-Standing as a member company of WATCH
      1. Company must remain volunteer in nature and mission.
      2. Company must provide their expected production schedule for the upcoming calendar year by November 15.
        1. Productions may be cancelled or rescheduled in coordination with the adjudication coordinator (and with sufficient notice for adjudicators), but no productions will be added to the annual adjudication schedule once it is published and distributed to the judges as final.
        2. Failure to meet this deadline may result in a company being placed on inactive status or being submitted for membership revocation.
      3. Company must provide required contact information on adjudicators for the upcoming year by December 1.
        1. Failure to meet this deadline may result in a company being placed on inactive status or being submitted for membership revocation.
      4. Company must remain current in payment of dues by January 1.
        1. Failure to meet this deadline may result in a company being placed on inactive status or being submitted for membership revocation.
      5. Company adjudicators must continue to demonstrate a commitment to faithfully fulfill their duties to view shows assigned and submit ballots in a timely manner.
        1. Company shall replace judges within 30 days of a combined notice from the adjudication coordinator and chair. Notice shall include the specific reasons for the replacement request.
      6. Company shall appoint a responsible representative to serve on the board of WATCH.
        1. The representative will perform the following duties
          1. Recruit and monitor company adjudicators to assure they are performing duties as expected.
          2. Faithfully attend quarterly WATCH board meetings.
          3. Be empowered to vote on all WATCH board issues on the company’s behalf.
          4. Provide information about WATCH directly to your company board.
          5. Respond in a timely manner to WATCH communications and resource requests.
        2. Company shall replace their representative within 90 days of a combined notice from the officers of WATCH. Notice shall include the specific reasons for the replacement request.
      7. Company must provide timely notice to WATCH of major changes to their season, company and/or mission. These events include but are not limited to:
        1. Performing fewer than three main stage productions per year. As community theaters, it is recognized this may be necessary due to facility and other factors.
        2. Change of theatre name.
        3. Merger with (or acquisition by) another theatre.
        4. Change of venue which significantly changes the commute of judges and/or changes the county of performance.
        5. The chair and officers shall determine if a special meeting is needed to approve any “major changes” if they are deemed as an eligibility concern. Otherwise, the chair and officers shall present the changes at the next scheduled board meeting for acceptance by the board. If the changes are not accepted, a company representative must formally request a membership revocation proceeding in accordance with the by-laws.
    4. Member Company Status – there shall be four classes of members:
      1. Charter Members – shall have participated in the planning and creation of the corporation by July 1, 1999. This group shall appoint the initial board of directors who will review the petitions of additional theaters wishing to participating in the inaugural season (January 1, 2000 – December 31, 2000). This class of members will be honorary after the inaugural season to recognize those theaters who participated in the formation of WATCH (See appendix A).
      2. Active – those members who are current with their dues, annual production schedule, have provided the requisite number of adjudicators for the judging process and have provided a representative to the board of directors.
      3. Inactive – those members whose theater ceases production for reasons beyond its control or companies that fail to meet annual “new year/session adjudication preparation” deadlines but who wish to remain associated with WATCH. This status may only be imposed or granted by the board of directors as the situation warrants. Imposing inactive status on a company may be recommended by the chair or other officers for immediate (electronic or in-person) vote by the board (simple majority required). Membership dues for inactive members will be determined by the board of directors as appropriate. The representative on the board of directors may continue to represent the inactive member theater, but voting may be restricted by the board as appropriate.
      4. Petitioning Company – those members who have been successfully granted membership during a judging session (calendar year) but whose productions will not be judged until the following session may send a non-voting member to the board of directors for the purpose of representation on any issues that may affect the upcoming session. Dues (if any) shall be determined by the board of directors as necessary.
    5. Dues – each member theater must pay its administrative dues before the beginning of a new year and judging period. These dues shall be considered due annually as of November 1 and the amount set by the board of directors as appropriate. Companies with unpaid dues as of December 15 annually shall be notified that WATCH membership revocation proceedings will commence if dues are not received by January 1.
    6. Member Grievances – if any member theater has grievances about how the awards process is run or the administration of the corporation, their representative on the board is encouraged to bring them before the entire board of directors for discussion.
    7. Withdrawal – any member theater who wishes to withdraw may do so at any time by submitting their intentions in writing to the board of directors. If said resignation occurs during an adjudication period the board will notify the adjudication coordinator of the withdrawal and she/he will notify the adjudicators scheduled to judge that theater’s remaining productions not to do so. Productions already judged shall be removed from the tabulation data (adjudication coordinator shall notify the tabulator), however scores submitted by the withdrawing theater’s adjudicators shall remain in effect. The withdrawing theater forfeits their dues paid. Withdrawing theaters agree to request that their adjudicators fulfill their assignments for the calendar year and provide a report of any adjudicators that resign.
    8. Revocation of Membership – the following process shall be adhered to in order to revoke the membership of a company from WATCH.
      1. Grounds for revocation – In order for a company to be considered for revocation, a specific and direct violation of the by-laws regarding “Maintaining Eligibility and Good-Standing as a member company of WATCH” (Section II, Paragraph C) must be documented and submitted to the officers of WATCH.
      2. Company representatives are encouraged to bring violations of eligibility rules and/or by-laws to the attention of the chair prior to formally requesting a revocation process.
      3. Any company representative may formally request a membership revocation proceeding against another company.
      4. Anonymous revocation requests will not be honored. Any board member(s) submitting a revocation request is hereby notified that their request will bear their name(s) and that the formal request may be shared with the company cited and the rest of the board with their name(s) attached.
      5. Notice of such a request shall be provided in writing (electronic or hard-copy) to the chair of WATCH, or to the secretary if the chair’s company is cited.
      6. The chair (or secretary) will distribute copies of the request to the other officers and they shall determine the validity of the request. If the request holds merit and requires attention prior to the next quarterly board meeting, the officers may present notice of a special board meeting with at least 14 days notice.
      7. The secretary (or chair) shall distribute a formal notice (electronic or hard-copy) of any board vote on revocation of a company membership at least seven days prior to the meeting and vote. The notice shall include the pertinent revocation reason(s).
      8. In the event an officer of WATCH represents the company submitted for revocation, that officer will not participate in the determination of validity and the other officers shall select an alternate board member, preferably the adjudication coordinator or a long-standing (charter) member of the WATCH board, to serve in their place on this matter.
      9. If the matter is deemed valid for board consideration, it will be voted on at the next board meeting (special or quarterly).
      10. Revocation of membership shall pass if:
        1. At the meeting, attendance represents greater than 60% of the entire membership and the vote is UNANIMOUS.
        2. OR, a three-quarters (3/4) vote of the entire membership, including the electronic collection of votes by the officers from absent representatives.
        3. The company whose membership is being considered for revocation does not have a vote in this process, but their representative and/or president shall be invited to the meeting and allowed to speak for up to 20 minutes (or more at the discretion of the chair) to refute information and/or reasons presented.
      11. Revocation requests may not be presented as normal business at a quarterly board meeting. At a minimum, a special meeting must be scheduled and notice must be distributed at least 14 days prior to a meeting and vote.
  3. Administrative Structure
    1. Board of Directors – shall manage the affairs of the corporation and oversee the awards process
      1. Number, tenure and qualification. The number of directors shall equal the number of member theaters for the current judging session (calendar year). Each member theater should appoint a representative (and specify an alternate) to this board. Board members are requested to serve a minimum of one year terms from July 1 through June 30. The number of terms an individual may serve on the board shall be determined by the member theater appointing him/her. Member theaters are encouraged to send a representative to the WATCH board who also sits on the theater’s board.
      2. Meetings. The WATCH board of directors shall meet at minimum quarterly to discuss the regular business of the corporation. Special meetings may be called as necessary by the chair. Notice of any special meeting must be given at least two weeks prior by written notice or by phone or email, with acknowledgement of receipt returned.
      3. Quorum – for the WATCH board shall be simple majority.
      4. Voting – each board member shall receive equal vote in any matter being decided by the board. A vote requires majority of quorum to pass unless otherwise specified in these bylaws.
      5. Vacancies – any board member who resigns for any reason during the year will be replaced by his/her member theater board. Such change in representation should be in writing to the WATCH board from the member theater’s president.
      6. Officers – every other year (or as necessary due to vacancy) the board of directors at its “spring” quarterly meeting shall elect from within the following officers: chair, treasurer, recording secretary.
        1. Chair – shall run the meetings of the board of directors
        2. Treasurer – shall pay the bills, collect the dues, maintain any financial accounts and records of the corporation.
        3. Recording Secretary – shall record the minutes of the board meetings.
        4. Powers – these officers have no greater authority than any other board member in deciding matters, but are necessary for the purpose administering the corporation.
        5. Officers (chair, secretary, treasurer) shall be elected to terms of two years in length.
      7. Vacancies – if any of the three officers leaves the board of directors for any reason, their position shall be filled by vote of the board of directors at the next meeting (allowing the affected member theater time to appoint a replacement to the board).
      8. Officers may be removed from office by a 2/3 vote of the full board of directors.
    2. Coordinators
      1. The board of directors shall approve a committee of coordinators to handle the administrative operation of the awards process. Coordinator positions shall be created by the board of directors as necessary, but must include:
        1. Adjudication Coordinator – responsible for the administration of the adjudication process. He/she coordinates the matrix assigning each adjudicator to a particular production for adjudication. He/she coordinates with the tabulator enlisted to tabulate the ballots/scores. He/she is a non-voting member of the board of directors, unless he/she is a member theater’s representative on the board of directors, in which case he/she shall have that theater’s vote. His/her term of office shall be November 1 from the year preceding the adjudication year through the awards presentation for that year the following March (approximately a 17 month commitment).
        2. Criteria coordinator – responsible for monitoring the adjudication criteria, training of the adjudicators, creating the ballots, and coordinating changes to the award criteria as necessary for submission to the board of directors for approval.
        3. Other coordinators as deemed necessary by the board of directors
      2. Nominations/elections/terms of office – a coordinator will be nominated by a member theater and approved by the board of directors for the upcoming adjudication period (calendar year). Nominations should be made prior to November 1 for approval of the board. Each coordinator shall hold that office for one year. Coordinators may hold the office for more than one session upon approval of the board of directors. Vacancies of any position shall be filled by soliciting nominations and approval of the board of directors. The adjudication coordinator can be removed by a 2/3 vote of the board of directors. Any other coordinator may be removed by a simple majority of the board of directors. Any vacancy shall be filled by the board of directors as necessary.
  4. The Awards Process
    1. There shall be 38 awards presented for outstanding achievement in the theater arts by the member theaters in 38 categories as approved by the board of directors (see appendix B). Plus any special awards as deemed appropriate by the board of directors.
    2. The awards shall be presented at an event deemed appropriate by the board of directors on the first Sunday in March the year following the adjudication period, or on a date approved by the board of directors. Awards shall be sponsored as deemed appropriate by the board of directors.
    3. The judging session shall be based on a calendar year, the first year to start on January 1, 2000, ending December 31, 2000. All main-stage productions opened during that year shall be eligible for competition. The session for adjudication shall be the year in which the production opens regardless of when it closes or when it auditions or rehearses.
    4. Each member theater will appoint at its own discretion the requisite number of adjudicators as required of all theaters as determined by the board. Adjudicators should have expertise in production and/or technical theater. Adjudicators should be appointed by November 1 of the year preceding competition and reported to the Adjudication Coordinator.
    5. Adjudicators will be assigned productions to score using an electronic matrix to guarantee random assignments. A matrix validation will be performed by a committee of no less than two people (including the current adjudication coordinator) according to statistical data from previous two years to assure a balanced distribution of judges to each show. If an adjudicator is unable to score a particular production, the Adjudication Coordinator will coordinate an exchange to ensure the requisite number of adjudicators score each production. Each adjudicator will be assigned up to 10 productions during the calendar year.
    6. Criteria for scoring each element shall be approved by the board of directors. The Criteria Coordinator will coordinate any changes in the criteria which would then be approved by the board of directors.
    7. Each member theater’s productions will be eligible providing they meet the following criteria:
      1. Reviews and compilations of one-acts shall only be eligible if they are licensed and traditionally presented in that format.
      2. Productions must be scheduled for a minimum of six performances (as of opening night). “Acts of God”-related cancellations which reduce the run to fewer that six performances after opening night shall not affect eligibility. Cancelling opening weekend would affect eligibility, whereas cancelling shows during the run due to weather, facility and/or other emergency does not affect eligibility.
        1. Productions scheduled for fewer than six performances are not eligible for adjudication, although they may be counted toward the company's qualification to participate in WATCH.
      3. Childrens theatre productions (performed primarily by and/or for high school age and below), dinner theater productions (any production where the cost of a base ticket includes food/drink), “Radio Plays” and “Staged Readings” are not eligible for adjudication.
    8. Each eligible production will be assigned to a total of 10 judges for adjudication each of whom will complete a ballot sent directly (via mail or electronic transmission) to the independent tabulator. Tabulation rules will be maintained as an appendix to the by-laws (Appendix E). A list of the nominees will be made available for notification and publicity prior to the presentation event.
    9. No adjudicator will score a production by his/her member theater. No adjudicator shall score a show he/she is directly involved with. The Adjudication Coordinator will handle any swapping of shows by adjudicators if a conflict of interest arises and shall report such actions to the board of directors.
  5. Bylaw amendments
    1. Must be presented to the board of directors in writing. The board will discuss the amendments at the meeting at which they are presented. Amendments shall be accomplished by a 2/3 vote of the full board (not quorum) at the next full board or special meeting. This is so each board member may take the amendment back to his/her theater’s board for further discussion (if any) prior to the vote.
  6. Dissolution, Merger or Consolidation
    1. At any special meeting of the board of directors where the purpose has been stated in the notice of meeting (sent 30 days in advance), the corporation may elect to dissolve, merge or consolidate with another organization by a 2/3 vote of the full board of directors. In this event, the board of directors shall liquidate its assets and distribute them in accordance with the law and the articles of incorporation.

ORIGINAL BY-LAWS (EXCLUDING CHANGES NOTED IN APPENDIX C) WERE APPROVED 7/11/99

APPENDIX A

Charter Members of WATCH and Inaugural Season Members for 2000:

The Arlington Players
Castaways Repertory Theater
Elden Street Players
Hard Bargain Players
Little Theatre of Alexandria
Montgomery Playhouse
Port Tobacco Players
Prince William Little Theatre
Reston Community Players
Tapestry Theater Company

APPENDIX B

Awards Presented by WATCH are for Outstanding Achievement in the following areas:

Overall (7): Technical (21): Performance (10):
Production of a Play
Production of a Musical
Set Design in a Play
Set Design in a Musical
Lead Actor in a Play
Lead Actor in a Musical
Direction of a Play
Direction of a Musical
Set Construction in a Play
Set Construction in a Musical
Lead Actress in a Play
Lead Actress in a Musical
Musical Direction Set Painting in a Play
Set Painting in a Musical
Featured Actor in a Play
Featured Actor in a Musical
Choreography Set Decoration/Dressing in a Play
Set Decoration/Dressing in a Musical
Featured Actress in a Play
Featured Actress in a Musical
Stage Combat Properties in a Play
Properties in a Musical
Cameo Performance in a Play
Cameo Performance in a Musical
  Costumes in a Play
Costumes in a Musical
 
  Lighting Design in a Play
Lighting Design in a Musical
 
  Sound Design in a Play
Sound Design in a Musical
 
  Make-Up Design in a Play
Make-Up Design in a Musical
 
  Hair Design in a Play
Hair Design in a Musical
 
  Special Effects  

APPENDIX C

Approved Bylaw Changes:

11/00 - Section IV, Paragraphs D and E - The number of judges was increased to five from four in order to reduce the number of productions adjudicated by each judge to ten or fewer per year.

07/15/01 - Section II., Paragraph B - Eligibility criteria for membership, subparagraph 3 be amended to as follows: Perform within the accepted boundaries of the greater metropolitan Washington area (District of Columbia; Maryland counties of Prince Georges and Montgomery; Virginia counties of Fairfax and Arlington and encompassed cities). A group with a performance facility in a county that does not touch or fall within the Washington, D.C. Capitol Beltway (495) requires a two-thirds (2/3) majority vote by the Board to accept membership. Previous language was as follows: Perform within the accepted boundaries of the greater metropolitan Washington area (District of Columbia; Maryland counties: Montgomery, Frederick, Howard, Anne Arundel, Prince Georges, and Charles; Virginia counties: Arlington, Loudon, Fairfax, Prince William, Fauquier, Stafford and encompassed cities).

07/15/01 - Section IV., Paragraph A, - Change the number of categories and awards from 25 to 26.

07/15/01 - Appendix B - Elimination of the combined category award for Make-Up/Hair. The addition to Appendix B of one technical category award for Hair and one technical category award for Make-Up. The total number of Technical awards in Appendix should be changed from ten (10) to eleven (11). (effective for adjudication in the 2002 calendar year)

09/30/01 - Section IV., Paragraph A is amended to reflect the following: A. There shall be twenty-eight (28) awards presented for outstanding achievement in the theater arts by the member theaters in twenty-eight (28) categories as approved by the board of directors. Plus any special awards as deemed appropriate by the board of directors.

09/30/01 - Appendix B is amended to reflect the following: Amend Performance (8) to Performance (10) and add the two following awards under this category: Cameo Performance in a Play and Cameo Performance in a Musical.

10/07/02 - Section II, Paragraph B Articles 5 and 6 - added to the by-laws to allow the board the ability to grant waivers on individual eligibility requirements on a case by case basis. Also the deadline for petitioning to join WATCH was specified as June 30. The word "president" was originally approved but changed to "chair" for consistency in the by-laws, since the office of president does not exist in WATCH.

7/20/03 - Section I, Paragraph E - changed the following original language: "The awards themselves shall be covered by individual sponsors. The awards ceremony shall be covered by admission receipts and corporate sponsorship and/or grants." to the following language: "The awards ceremony shall be covered by membership dues, admission receipts, individual donations and/or corporate sponsorships/grants."

7/20/03 - Section II, Paragraph B, Article 1 - changed the following original language: "Original reviews or One-Act Evenings may be used to meet the WATCH membership criteria if they are presented as part of a theater’s regular season." to the following language: "“Radio Plays” and “Staged Readings” are not eligible for adjudication. However, radio plays, staged readings, original reviews or one-act compilations may be used to meet the WATCH membership criteria if they are presented as part of a theater’s regular main stage season."

7/20/03 - Section II, Paragraph B, Article 2 - added the following language to further define the meaning of volunteer in nature: "Any payment, honoraria or other financial distributions to on-stage performers (excluding orchestra) constitutes a breach of this tenet."

7/20/03 - Section III, Paragraph A, Article 6, Sub-article b - changed the following original language: "shall pays the bills, collects the dues, maintains any financial accounts of the corporation. Maintains all financial records of the corporation." to the following language: "shall pay the bills, collect the dues, maintain any financial accounts and records of the corporation."

7/20/03 - Section IV, Paragraph H - This section defined the original plan for tabulation. The change moved the tabulation rules to an appendix still being finalized.

1/6/04 - Appendix D updated for 2004.

4/18/04 - Appendix E approved.

1/1/05 - Appendix D updated for 2005.

7/12/05 - Section IV, Paragraph G - The following statement was added. "Productions scheduled for fewer than six performances are not eligible for adjudication, although they may be counted toward the company's qualification to participate in WATCH." This change to the by-laws is effective as of 1/1/2006.

10/30/05 - Appendix D, updated for 2006.

10/18/06 - Appendix D, updated for 2007

10/18/06 - Section !V, Paragraph D - The following statement was changed: "Each member theater will appoint at its own discretion five adjudicators." to the following: "Each member theater will appoint at its own discretion the requisite number of adjudicators as required of all theaters as determined by the board." This change allows the board to annually set the number of judges per company (for the following year) without requiring a formal by-law change process, and according to a majority vote by the quorum at a regular board meeting. This change was approved and is effective as of 10/15/06.

10/18/06 - Section IV, Paragraph E - The following statement was changed: "This will be done by the Adjudication Coordinator." to the following: "A matrix validation will be performed by a committee of no less than two people (including the current adjudication coordinator) according to statistical data from previous two years to assure a balanced distribution of judges to each show.". This change was approved and is effective as of 10/15/06.

7/27/08 - Section IV, Paragraph A used to read: "There shall be 28 awards presented for outstanding achievement in the theater arts by the member theaters in 28 categories as approved by the board of directors (see appendix B). Plus any special awards as deemed appropriate by the board of directors." and was updated to 39 awards and 39 categories when all of the 11 technical awards were split into play and musical distinction. This by-law was enacted following the report to the board by Colonial Players analyzing the history of nominations and awards in the technical categories.

07/27/08 - Appendix B is amended to reflect a change in Technical eleven (11) to Technical twenty-two (22) resulting in the addition of an award for a play and an award for a musical in each of the technical categories.

7/27/08 – Appendix E, Paragraph 14, is amended to remove technical elements as applying to all productions due to the changes reflected in Appendix B where designations are plays and musicals.

7/27/08 - Section III, Paragraph 6, is amended to include the clause "every other year (or as necessary due to vacancy)" and item "e." defining the term of officers to be 2-years. This was enacted due to precedent, nearly all officers since WATCH was founded had served two year terms. Rather than hold elections each year, it seemed reasonable to just make the terms two years.

10/18/09 – A ten-year review of the by-laws was performed. Rather than list all changes here individually, the prior version of the by-laws has been archived online for reference and review. The bulk of the changes revolved around three primary areas: clarification of rules for joining WATCH, rules for remaining eligible and good-standing in WATCH, and rules for revocation of membership in WATCH. The rest of the changes were minor clarifications of existing policy.

APPENDIX D

List of Participating Companies by Adjudication Year:

2000 - Charter Membership Year

  1. The Arlington Players
  2. Castaways Repertory Theater
  3. Elden Street Players
  4. Hard Bargain Players
  5. Little Theatre of Alexandria
  6. Montgomery Playhouse
  7. Port Tobacco Players
  8. Prince William Little Theatre
  9. Reston Community Players
  10. Tapestry Theater Company

2001

  1. The Arlington Players
  2. Castaways Repertory Theater
  3. Elden Street Players
  4. Great Falls Players (new)
  5. Hard Bargain Players
  6. Little Theatre of Alexandria
  7. Montgomery Playhouse
  8. Port Tobacco Players
  9. Prince William Little Theatre
  10. Reston Community Players
  11. St. Mark's Players (new)
  12. Silver Spring Stage (new)
  13. Tapestry Theater Company (inactive)

2002

  1. The Arlington Players
  2. Castaways Repertory Theater
  3. Dominion Stage (new)
  4. Elden Street Players
  5. Great Falls Players
  6. Hard Bargain Players
  7. Little Theatre of Alexandria
  8. Montgomery Playhouse
  9. Port Tobacco Players
  10. Prince William Little Theatre
  11. Reston Community Players
  12. Rockville Little Theatre (new)
  13. St. Mark's Players
  14. Silver Spring Stage
  15. Tapestry Theater Company
  16. Vienna Theatre Company (new)

2003

  1. American Music Stage (new)
  2. The Arlington Players
  3. Castaways Repertory Theater
  4. Dominion Stage
  5. Elden Street Players
  6. Hard Bargain Players
  7. Kensington Arts Theatre (new)
  8. Little Theatre of Alexandria
  9. Montgomery Playhouse
  10. Port City Playhouse (new)
  11. Port Tobacco Players
  12. Prince William Little Theatre
  13. Reston Community Players
  14. Rockville Little Theatre
  15. St. Mark's Players
  16. Silver Spring Stage
  17. Springfield Community Theatre (new)
  18. Tapestry Theater Company
  19. Vienna Theatre Company

2004

  1. Aldersgate Church Community Theater (new)
  2. American Music Stage
  3. The Arlington Players
  4. Castaways Repertory Theater
  5. Chevy Chase Players (new)
  6. Dominion Stage
  7. Elden Street Players
  8. Fauquier Community Theatre (new)
  9. Hard Bargain Players
  10. Kensington Arts Theatre
  11. Little Theatre of Alexandria
  12. Montgomery Playhouse
  13. Port City Playhouse
  14. Port Tobacco Players
  15. Prince William Little Theatre
  16. Providence Players of Fairfax (new)
  17. Reston Community Players
  18. Rockville Little Theatre
  19. Rockville Musical Theatre (new)
  20. St. Mark's Players
  21. Silver Spring Stage
  22. Springfield Community Theatre (inactive status - 2004)
  23. Tantallon Community Players (new)
  24. Tapestry Theater Company
  25. Vienna Theatre Company

2005

  1. Aldersgate Church Community Theater
  2. The Arlington Players
  3. Castaways Repertory Theater
  4. Chevy Chase Players
  5. Dominion Stage
  6. Elden Street Players
  7. Fauquier Community Theatre
  8. Foundry Players (new)
  9. Hard Bargain Players
  10. Kensington Arts Theatre
  11. Little Theatre of Alexandria
  12. Montgomery Playhouse
  13. Port City Playhouse
  14. Port Tobacco Players
  15. Prince William Little Theatre
  16. Providence Players of Fairfax
  17. Reston Community Players
  18. Rockville Little Theatre
  19. Rockville Musical Theatre
  20. St. Mark's Players
  21. Silver Spring Stage
  22. Springfield Community Theatre
  23. Tantallon Community Players
  24. Tapestry Theater Company
  25. Vienna Theatre Company

2006

  1. Aldersgate Church Community Theater
  2. The Arlington Players
  3. Bowie Community Theatre (new)
  4. Castaways Repertory Theater
  5. Chevy Chase Players
  6. Dominion Stage
  7. Elden Street Players
  8. Fauquier Community Theatre
  9. Foundry Players
  10. Hard Bargain Players
  11. Kensington Arts Theatre
  12. Little Theatre of Alexandria
  13. Montgomery Playhouse
  14. Port City Playhouse
  15. Port Tobacco Players
  16. Prince William Little Theatre
  17. Providence Players of Fairfax
  18. Reston Community Players
  19. Rockville Little Theatre
  20. Rockville Musical Theatre
  21. St. Mark's Players
  22. Silver Spring Stage
  23. Springfield Community Theatre
  24. Tantallon Community Players
  25. Tapestry Theater Company
  26. Vienna Theatre Company

2007

  1. 2nd Flight Productions (new)
  2. Aldersgate Church Community Theater
  3. The Arlington Players
  4. Bowie Community Theatre
  5. Castaways Repertory Theater
  6. Chevy Chase Players
  7. Colonial Players of Annapolis (new)
  8. Dominion Stage
  9. Elden Street Players
  10. Fauquier Community Theatre
  11. Foundry Players
  12. Hard Bargain Players
  13. Kensington Arts Theatre
  14. Laurel Mill Playhouse (new)
  15. Little Theatre of Alexandria
  16. Montgomery Playhouse
  17. Port City Playhouse
  18. Port Tobacco Players
  19. Prince William Little Theatre
  20. Providence Players of Fairfax
  21. Reston Community Players
  22. Rockville Little Theatre
  23. Rockville Musical Theatre
  24. St. Mark's Players
  25. Silver Spring Stage
  26. Springfield Community Theatre
  27. Tantallon Community Players
  28. Tapestry Theater Company
  29. Vienna Theatre Company

2008

  1. 2nd Flight Productions
  2. Aldersgate Church Community Theater
  3. The Arlington Players
  4. Bowie Community Theatre
  5. Castaways Repertory Theater
  6. Chevy Chase Players
  7. Colonial Players of Annapolis
  8. Dominion Stage
  9. Elden Street Players
  10. Fauquier Community Theatre
  11. Foundry Players
  12. Greenbelt Arts Center (new)
  13. Hard Bargain Players
  14. Kensington Arts Theatre
  15. Laurel Mill Playhouse
  16. Little Theatre of Alexandria
  17. Montgomery Playhouse
  18. Port City Playhouse
  19. Port Tobacco Players
  20. Prince William Little Theatre
  21. Providence Players of Fairfax
  22. Reston Community Players
  23. Rockville Little Theatre
  24. Rockville Musical Theatre
  25. Rooftop Productions (new)
  26. St. Mark's Players
  27. Silver Spring Stage
  28. Tantallon Community Players
  29. Vienna Theatre Company

2009

  1. Aldersgate Church Community Theater
  2. The Arlington Players
  3. Bowie Community Theatre
  4. Castaways Repertory Theater
  5. CCT with 2nd Flight Theatre Company
  6. Chevy Chase Players
  7. Colonial Players of Annapolis
  8. Dominion Stage
  9. Elden Street Players
  10. Fauquier Community Theatre
  11. Foundry Players
  12. Greenbelt Arts Center
  13. Hard Bargain Players
  14. Kensington Arts Theatre
  15. Laurel Mill Playhouse
  16. Little Theatre of Alexandria
  17. McLean Community Players (new)
  18. Montgomery Playhouse
  19. Port City Playhouse
  20. Port Tobacco Players
  21. Prince William Little Theatre
  22. Providence Players of Fairfax
  23. Reston Community Players
  24. Rockville Little Theatre
  25. Rockville Musical Theatre
  26. Rooftop Productions
  27. St. Mark's Players
  28. Silver Spring Stage
  29. Tantallon Community Players
  30. Vienna Theatre Company

2010

  1. Aldersgate Church Community Theater
  2. The Arlington Players
  3. Bowie Community Theatre
  4. Castaways Repertory Theater
  5. CCT with 2nd Flight Theatre Company
  6. Chevy Chase Players
  7. Colonial Players of Annapolis
  8. Damascus Theatre Company (new)
  9. Dominion Stage
  10. Elden Street Players
  11. Fauquier Community Theatre
  12. Foundry Players
  13. Greenbelt Arts Center
  14. Hard Bargain Players
  15. Kensington Arts Theatre
  16. Laurel Mill Playhouse
  17. Little Theatre of Alexandria
  18. McLean Community Players
  19. Montgomery Playhouse
  20. Port City Playhouse
  21. Port Tobacco Players
  22. Prince George's Little Theatre (new)
  23. Prince William Little Theatre
  24. Providence Players of Fairfax
  25. Reston Community Players
  26. Rockville Little Theatre
  27. Rockville Musical Theatre
  28. Rooftop Productions (inactive)
  29. St. Mark's Players
  30. Silver Spring Stage
  31. Tantallon Community Players
  32. Vienna Theatre Company

2011

  1. Aldersgate Church Community Theater
  2. The Alliance Theatre (new)
  3. The Arlington Players
  4. Bowie Community Theatre
  5. Capital City Players of DC
  6. Castaways Repertory Theater
  7. Chevy Chase Players
  8. Colonial Players of Annapolis
  9. Damascus Theatre Company
  10. Dominion Stage
  11. Elden Street Players
  12. Fauquier Community Theatre
  13. Greenbelt Arts Center
  14. Hard Bargain Players
  15. Kensington Arts Theatre
  16. Laurel Mill Playhouse
  17. Little Theatre of Alexandria
  18. McLean Community Players
  19. Montgomery Playhouse
  20. Port City Playhouse
  21. Port Tobacco Players
  22. Prince George's Little Theatre
  23. Prince William Little Theatre
  24. Providence Players of Fairfax
  25. Reston Community Players
  26. Rockville Little Theatre
  27. Rockville Musical Theatre (inactive)
  28. Rooftop Productions
  29. St. Mark's Players
  30. Silver Spring Stage
  31. Taking Flight Theatre Company
  32. Tantallon Community Players
  33. Vienna Theatre Company

2012

  1. 2nd Star Productions (new)
  2. Aldersgate Church Community Theater
  3. The Alliance Theatre
  4. The Arlington Players
  5. Bowie Community Theatre
  6. Capital City Players of DC
  7. Castaways Repertory Theater
  8. Chevy Chase Players
  9. Colonial Players of Annapolis
  10. Damascus Theatre Company
  11. Dominion Stage
  12. Elden Street Players
  13. Fauquier Community Theatre
  14. Greenbelt Arts Center
  15. Hard Bargain Players
  16. Kensington Arts Theatre
  17. Laurel Mill Playhouse
  18. Little Theatre of Alexandria
  19. McLean Community Players
  20. Montgomery Playhouse
  21. Port City Playhouse
  22. Port Tobacco Players
  23. Prince George's Little Theatre
  24. Prince William Little Theatre
  25. Providence Players of Fairfax
  26. Reston Community Players
  27. Rockville Little Theatre
  28. Rockville Musical Theatre (inactive)
  29. Rooftop Productions
  30. St. Mark's Players
  31. Silver Spring Stage
  32. Taking Flight Theatre Company
  33. Tantallon Community Players
  34. Vienna Theatre Company

 

Officers of WATCH - History

1998 - Al Edick

1999 - John Monnett, TAP (Chair), Bob Bartlett, HBP (Treasurer), Eleanore Tapscott/Peggy Jones, TTC (Secretary)
2000 - John Monnett, TAP (Chair), Bob Bartlett, HBP (Treasurer), Peggy Jones, TTC & Sue Pinkman, RCP (Secretary)
2001 - Sue Pinkman, RCP (Chair), John Monnett, TAP (Treasurer), Mary-Anne Sullivan, CRT (Secretary)
2002 - Sue Pinkman, RCP (Chair), John Monnett, TAP (Treasurer), Mary-Anne Sullivan, CRT (Secretary)
2003 - Kye-Won Kopko, AMS (Chair), Seth Ghitelman, RLT (Treasurer), Scott Olson, CRT (Secretary)
2004 - Kye-Won Kopko, TCP (Chair), Seth Ghitelman, RLT (Treasurer), Scott Olson, CRT (Secretary)
2005 - Todd C. Huse, ESP (Chair), Bailey Center, ACCT (Treasurer), Leta Hall, SSS (Secretary)
2006 - Todd C. Huse, ESP (Chair), Bailey Center, ACCT (Treasurer), Leta Hall, SSS (Secretary)
2007 - Bailey Center, ACCT (Chair), Jim Robertson, CCP (Treasurer), Sue Pinkman, RCP (Secretary)
2008 - Bailey Center, ACCT (Chair), Jim Robertson, CCP (Treasurer), Sue Pinkman, RCP (Secretary)
2009-2010 - Jenna Ballard, KAT (Chair), Jim Robertson, CCP (Treasurer), Don Neal (Secretary)
2011-2012 - Craig Mummey, CPA (Chair), Jim Robertson, CCP (Treasurer), Jenna Ballard (Secretary)

Adjudication Coordinator History
2000-2001 - Don Wilson, PWLT
2002-2005 - Suzanne Donohue (aka Suzanne Fehl 2002-2004 PTP) HBP
2006 - Present -  Leta Hall, SSS 

APPENDIX E

Tabulation Rules

  1. (as of Jan. 2005) To be accepted for scoring, all ballots must be received within thirty days of the closing date of the show (or postmarked by December 31st, whichever occurs first). Ballots received later than 30 days from closing (or postmarked after December 31st, whichever occurs first) will not be accepted or included in the average score.
  2. As of the deadline, any shows that have received eight ballots or more shall be considered closed.
  3. For any shows that fail to have at least seven ballots received for tabulation before the deadline, board representatives will attempt to collect outstanding ballots until seven or more ballots is reached.
  4. A “final tabulation day” and tabulation committee will be established with the cooperation of the board of directors and the tabulator no later than one full week prior to the nomination announcement event. The tabulation committee shall be formed to include at least one “neutral” and “disinterested” representative. Traditionally, this has been a board member of a new or returning company that did not participate in adjudication for the tabulation year.
  5. Seven days before “final tabulation day”, any shows that still fail to have collected at least seven ballots shall be deemed closed. The tabulator will then be granted permission to copy received ballots until the ballot total reaches seven. The second received ballot shall be copied, then the third, then the first. If a show receives less than four ballots, an emergency meeting of the board shall be called to determine a solution.
  6. All ballots will be completely entered into an accepted tabulation spreadsheet or database, including all N/A and N/I scores.
  7. The tabulator will bring the compiled raw electronic data and the original ballots to the place of “final tabulation day”.
  8. The ballot data will be averaged as follows:
    1. The sum of the received scores shall be normalized by multiplying the sum by 10 and then divided by the number of scores received (N/A and N/I shall be counted as “no scores” and shall not be counted as a “score received”). From this total, the high score and low score will be subtracted and the final remainder shall be divided by 8 for a final score.
    2. A threshold of 7 minimum ballots has been the accepted limit since the inception of the WATCH Awards program. If, in the future, fewer than seven ballots are received, ballots will be copied until a seven ballot threshold is achieved.
    3. At least seven numeric scores must be received for any element to be “qualified”. This means that any show where only seven ballots are tabulated any elements receiving a score of N/A or N/I by one or more judges shall disqualify the element regardless of other scores.
  9. Before any nominations or awards are disclosed to the committee, the tabulator may ask clarification from the committee on any of the following areas:
    1. Agreement on which productions were musicals.
    2. Lead, Featured and Cameo designations.
      1. All roles receiving 7 lead or cameo designations are considered set in their category, however it is incumbent upon the committee to review any roles where only 5 or 6 lead designations were provided. If missing ballots or incomplete ballots were cause for the exclusion, the committee is authorized to move the role into the lead or cameo category.
      2. If the cameo category does not have enough roles with 7 designations to fill out a nomination slate of five, then the committee shall agree on a new threshold that does provide at least five nominees.
      3. The tabulator will also request approval of any other issues and tabulation resolutions.
  10. The tabulator will then provide compiled reports to the tabulation committee showing the projected nominees and award recipients.
    1. Ties that result in more than five nominees will be accepted.
    2. The formula implemented in 2003 makes award ties much less likely and any resulting ties should remain.
  11. Once all decisions affecting nominations and award recipients have been completed the slate will be declared complete.
  12. The committee will then be divided into teams of two. Each team will receive two show packages of ballots to confirm data entry. If errors are discovered, they shall be corrected and each team will continue checking ballots until each team has successfully checked two full show packages of ballots without discovering any errors.
  13. All acting awards are split into musical and play categories and by gender of the performer (not the character portrayed). The only exception is the cameo awards which are not split by gender, only by musical and play.
  14. All technical and overall elements are split into musical and play categories, except for Special Effects, Music Direction, Stage Combat Choreography and Choreography

Home ] Search ]     

Last Updated: 01/02/12 04:42 PM
Website questions or problems: webmaster@washingtontheater.org