1	WATCH Representative Training September 30, 2006 Presented by: Gamble Gilbertson, The Foundry Players Bailey Center, Aldersgate Church Community Theater
2	The WATCH Mission The Washington Area Theatre Community Honors (WATCH) is an organization founded for the adjudication and presentation of annual awards recognizing artistic and technical excellence in community theatre throughout the metropolitan Washington, DC area, and that these honors will: Foster encourage the growth of community theater; Promote and enhance the image of community theater; and Educate ad inform the general public about the theatrical opportunities provided by member theaters.
3	The WATCH Representative Plays Three Roles... WATCH Board Member Managing Judges Working with Theater Company
4	The WATCH Board Structure Executive members: Chair, Treasurer, Secretary Vital Positions: Adjudication Coordinator, Matrix/Calendar Coordinator, Tabulation Coordinator, New Member Coordinator, Training Coordinator, Nomination/Ceremony Coordinator
5	What WATCH Board Members Do Participate in quarterly meetings Liaison between theatre company and WATCH Volunteer on committees as needed Volunteer for/support annual awards gala Work closely with the Adjudication Coordinator to ensure smooth adjudication operations
6	Four WATCH Board Meetings Autumn: Vote on new members, Dues payment, List of judges, Just the Facts Winter: Tabulation Committee meeting, Nominations Event/Meeting, Annual Matrix distributed Spring: Evaluate previous year (including by-laws, criteria, ceremony), Elections Summer: Assess membership petitions WATCH Board meetings are held the 3rd Sunday of January, April, July, and October
7	Other Events on the WATCH Board Calendar March: Award Ceremony September: New Representative Training November/December: Adjudication Training
8	Liaison Between Theatre Company and WATCH Understand the WATCH Mission and By-Laws Provide “Just the Facts” information Manage theatre company’s judges Consult theatre company for feedback/input regarding WATCH topics
9	Board Member Participation 1st Year Members are encouraged to join the Tabulation Committee as Independent Tabulator 1st Year Members present “PSA” at Award Ceremony Participate in Award Ceremony tasks (Entertainment Coordinator, Playbill, Table Tops, “Vanna”) Participate in Ad Hoc Committees
10	Managing Judges Recruit judges and alternates (email is essential!) Make sure they get training (Representative, too!) Supervise schedules and remind judges of assignments Assign alternate judges as needed, inform Adjudication Coordinator of changes Supervise ballot reports and follow up with tardy judges
11	Managing Judges: Recruit Judges and Alternates Full calendar year commitment Reliable transportation and willingness to travel to any part of the DC metropolitan area Well versed in many aspects of theatre Assorted backgrounds (choreographers, stage managers, master carpenters in addition to actors and directors) Recruit at least two alternate judges Build a solid team
12	Working with Theatre Company Provide list of judges assigned to your box office so they can monitor reservations (remind them of WATCH ticket policies) Follow up with WATCH Representatives whose judges have not made reservations Inform Adjudication Coordinator if you need help contacting Representatives Provide guidance to Playbill Editor and other members of the production team
13	Next Steps for Petitioning Groups Confirm intent to join with your Board (identify waiver needs) Assign WATCH Representative Recruit judges and alternates Compile information for next calendar year Attend October WATCH Meeting, pay dues
14	Questions? Please contact us at Webmaster@washingtontheater.org